The legal field is bogged down with documents. Every day of the week, lawyers and paralegals must print out a seemingly endless amount of information. These documents often also need to be scanned, copied, filed, edited, and later retrieved.
At the same time, the very nature of this profession demands that clients’ personal information remain confidential and secure.
Common Challenges That Law Firms Face
Most lawyers and paralegals already have enough challenges to contend with in the courtroom, but there are a number of others that can affect them from inside their firms, as well.
An Inefficient Document Retrieval Process
Even though law firms depend on access to certain documents, most suffer from inefficient retrieval practices that create costly bottlenecks.
Although a client’s contract may stipulate that they’re responsible for services like printing and copying, they’re not always charged. This quickly diminishes profitability.
It goes without saying that attorneys need to protect their clients’ information. However, between malicious hackers and the nature of paper documents, this information can easily remain unprotected. Proper data security involves secure digital versions and disaster recovery plans to back them up in case of the worst-case scenario.
Neglected client chargebacks aren’t the only form of preventable overhead that threatens most firms. Mismanaged documentation practices are full of unnecessary costs that often go ignored.
Daily needs for mailing and distribution of documents through USPS, FedEx and UPS options create multiple platforms for processing. This complicated process of choosing carriers, meeting carrier requirements for address quality, lack of cost comparison and ensuring/tracking deliveries to meet timelines typically results in overspending and results in additional carrier charges.
While many of these problems may limit a firm’s potential or even cut into its profitability, some can also turn into a legal matter if not properly managed. At Kelley Imaging, we’ve worked with a number of firms to eliminate these risks and help them benefit from improved practices.
How Kelley Imaging Can Make Your Law Firm More Efficient…And Profitable
Perhaps you’re already aware of many of these problems, but, like most attorneys, you have more than enough on your plate. If so, Kelley Imaging can step in to assess the major issues affecting your firm, prescribe solutions, and implement them. This allows you to remain focused on your firm and its clients.
Multiple carriers, like USPS, UPS, FedEx and others, are used by the legal industry. This means multiple systems for processing and managing databases on carrier websites, with no easy rate comparison for the most efficient, cost-effective distribution method. With all these processes, it makes charging back to client matter numbers a complicated task.
Kelley has some simple, single platform multi-carrier solutions, both cloud-based and server-based, that make this process much easier. Typical users of these solutions see their distribution costs go down by 10% +, and their admin costs cut in half.
Managed Print Services
Imagine having a technical expert in your office at all times to monitor your equipment and even order you new supplies when you begin running short. This is what it’s like with Kelley Imaging’s managed print services. We can remotely monitor your equipment and supplies so these tedious tasks don’t get in the way of your more important work.
Kelley Imaging will make it easier than ever to store, secure, and retrieve your important documents, including transforming them into digital versions. We also partner with some of the best names in the document management industry:
- Treeno Enterprise Document Management
- ABBYY Software
Managed Network Services
Whether you just need help managing your current network or you have ambitious goals for creating one, our CIO-level services will make a big difference. Our experts can also help your firm through important services like:
- IT Budgeting
- Network Assessments
- Vendor Management
- Quarterly IT Business Reviews
We can even help your firm with its IT needs while you’re transferring offices or opening a new one.
Mail and Distribution
Single platform Multi carrier solutions that make easy rate shopping amongst carriers, including delivery dates and all included fees results in typical savings of 10-20% on carrier costs and elimination of most all carrier accessorial fees. Let Kelley be your in-house experts on distribution and help improve your profitability.
Contact Us Today and Start Enjoying a More Efficient Practice
Don’t let inefficient technology or practices put your firm at risk. Allow Kelley Imaging to show you what’s possible and you’ll quickly understand why so many law firms trust us with their printing, document, distribution and network needs. Contact us today to learn more about how we can help meet your firm’s unique needs.